Record Request Fees

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 According to the Louisiana Public Records Act, agencies are allowed to charge reasonable fees for copying and reproducing public records, as well as for staff time spent locating, reviewing, and redacting records. These fees should not exceed the actual cost incurred by the agency. Requesters may also be responsible for additional costs such as postage or mailing fees. However, agencies cannot charge a fee for just looking at or inspecting records.

 The cost to obtain public records in Louisiana varies depending on the type of record and the agency holding it. Typically, it can range from a few dollars for copies of documents to several hundred dollars for extensive or specialized requests.

 Yes, there are certain exemptions and waivers for public record fees in Louisiana, as outlined in the Public Records Law. These include exemptions for records related to ongoing criminal investigations, personal financial information of state employees, and certain sensitive information such as medical records or student records. Additionally, some agencies may offer waivers for low-income individuals or non-profit organizations seeking public records. 

 Yes, you can request a fee estimate before submitting a public records request in Louisiana. Under the Louisiana Public Records Law, state and local government agencies are required to provide a fee estimate upon request for the production of public records. The fee estimate should include an itemized list of all costs associated with fulfilling the request, such as copying fees, labor costs, and mailing expenses. You can submit a written request for a fee estimate to the agency’s custodian of records or contact them directly to inquire about the estimated costs for your specific request. It is important to note that agencies may require payment of the estimated amount before processing the actual request.

Yes, there are limits on the fees that can be charged for public record requests in Louisiana. According to Louisiana’s Public Records Law, agencies are allowed to charge a reasonable fee for the actual cost of providing copies of public records, including the cost of personnel time and any necessary supplies. However, the law also states that these fees cannot exceed the prevailing industry standards for similar services and must not be used as a means to discourage or prevent public access to records. Additionally, certain types of records may have specific fee schedules set by state statutes or regulations. 

 According to the Louisiana Public Records Act, there is no difference in fees for electronic versus physical copies of public records. The fees are determined based on the cost of reproduction and labor involved, regardless of the format in which the records are requested. 

 It generally takes 3-7 business days to receive requested public records in Louisiana, and there may be an additional charge for expedited processing depending on the agency or department handling the request.

 Yes, you have the right to challenge the amount of fees charged for your public records request in Louisiana if you feel they are unreasonable. You can file a formal complaint with the Louisiana Public Records Division or seek legal counsel to help dispute the fees. The division may review the fees and determine if they are fair and reasonable based on state laws and regulations. 

 Yes, there are certain types of information and documents that may have different fees for access as public records in Louisiana. These can include court records, land records, birth and death certificates, marriage licenses, and business filings. The fees for accessing these records may vary depending on the type and amount of information requested. 

 Yes, according to the Louisiana Public Records Act, government agencies are required to provide a detailed breakdown of all fees and costs associated with a public record request. This includes any copying or administrative fees, as well as time spent searching for and reviewing the requested records. 

 Non-profit organizations or media outlets may qualify for reduced or waived fees when requesting public records in Louisiana. 

 Yes, there is a maximum fee for copies of requested public records in Louisiana, which includes up to 25 pages. Any additional pages may incur an additional fee. 

 Yes, you can make payment arrangements or request alternative methods of payment, such as credit cards, when paying for your requested public records in Louisiana. 

Yes, there is a penalty for not paying fees associated with obtaining requested public records in Louisiana. According to the Louisiana Public Records Law, anyone who fails or refuses to pay a required fee for public records may be subject to civil penalties, including fines and potential imprisonment. Additionally, the individual may be denied access to the requested records until the fees are paid.
 

 Yes, you may be charged for search time and redaction costs when requesting public records in Louisiana.
 

  Yes, there are certain circumstances where fees for public records may be waived in Louisiana. These include situations where the information is requested for official government use, for instances involving media outlets, or if the individual requesting the information can demonstrate financial hardship. However, waiving of fees is ultimately at the discretion of the custodian of the public records and must be approved by the head of the department or agency. The purpose of the information being requested, such as for a research project or academic study, does not automatically qualify for fee waivers in Louisiana.
 

 There may be additional charges for shipping or handling fees when obtaining requested public records in Louisiana, depending on the specific records and delivery method chosen. It is best to contact the relevant agency or department directly for more information on potential fees associated with obtaining public records.
 

 To request an itemized breakdown of fees and costs associated with your public records request in Louisiana, you can make a written request to the custodian of the records. This request should include the specific records you are seeking, along with a statement asking for an itemized breakdown of any fees and costs that may be incurred. The custodian is required to provide this information to you within a reasonable time frame. You may also want to consult Louisiana’s public records laws for more information on requesting and obtaining access to public records.
 

 Stephanie Collier

Town of Benton  105 Sibley Street, Benton, La

Mailing address: P O Box 1390, Benton, La 71006

318-965-2781 office

318-965-2577 fax

email: drios@bentonla.org 

Attention: Stephanie Collier, Public Records Request

All request must be in writing.